Implementation of Freight Allowance Solicitation & Traceability (FAST) Using Appian
Business Challenge
Standardize the collection process, enhance data analytics, and streamline the management of freight rate information for a leading project management and training services provider. This initiative aims to improve the solicitation of new freight lanes and rates from suppliers for vendor plants, enabling better capture and management of freight-related data.
JRD Solution
- Automated and Streamlined Process: Implemented an automated process in Appian to create requests for freight rate solicitation using Appian’s drag-and-drop features and flexible application creation, which require minimal technical expertise.
- Integration with SAP: Seamless integration with systems like SAP ensures smooth data flow and eliminates manual entry.
- User-Friendly Interface: Designed a user-friendly interface for both Freight Analysts and vendors to ensure ease of adoption and minimize training needs.
- Reporting & Analytics: Provided reporting and analytics tools for actionable insights into cost savings and improved vendor management.
- Vendor Search Functionality: Enabled vendor search functionality to identify the best options based on location, organization, and plant criteria.
- Security Measures: Implemented security measures, including role-based access and group visibility, to protect sensitive data and ensure only authorized users can access relevant information.
Key Benefits
- Simplified Process: The tool standardizes the freight rate collection process, reducing complexity and ensuring consistent data.
- Enhanced Analysis: Enables effective analysis of cost structures and freight trends through collected data.
- Workflow Automation: Appian’s low-code platform streamlines and automates the workflow from rate collection to approval.
- Scalability: The platform scales with the client’s needs, ensuring it can grow alongside the business.
- Security & Compliance: Built-in security features, role-based access, and audit trails ensure compliance and data integrity.
- Real-Time Tracking: Suppliers can track the status of their submissions in real time, improving relationships and reducing negotiation back-and-forth.
Case Outcomes
The implementation of the FAST tool in Appian has significantly improved the client’s freight rate solicitation process. By standardizing and automating the workflow, real-time tracking and user-friendly interface – the client was able to foster better supplier relationships, and streamline operations. All of which boosted efficiency and data quality while supporting their growth and compliance needs.